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ID System Considerations

The decision as to which system is best for fulfilling your needs must be determined based on anticipated use of the cards and the system, including longevity and the need for security. Proper planning is essential to a successful ID card program.

Make sure the identification system you choose provides the following capabilities.

  • Allows for implementation over an office or wide area network to share and verify data and/or images.
  • Must have open architecture design for compatibility with existing systems, databases, and peripherals.
    • Linking databases can minimize data entry.
  • Flexible and customizable for card and report design and production.
  • Supports multiple user levels that are password protected.
  • Designed to work seamlessly with advanced card features (such as holograms, barcodes, magnetic stripes, proximity, smart cards).
  • Will upgrade easily to more advanced packages as your needs evolve.
    • Ability to add dual-sided or encoding modules as your needs change.
  • Includes free tech support on all system components for one year.
  • Lamination protection to reduce frequent reissuance of cards.
    • Consider how laminate is to be applied - automatically or manually.
  • Meets your future needs. Consider future plans for access control, time and attendance, marketing or other uses by other departments.


Important Questions To Ask Your Team

The decision as to which system is best for fulfilling your needs must be determined based on anticipated use of the cards and the system, including longevity and the need for security. Proper planning is essential to a successful ID card program.

  1. How do you want the card to look?
    • Single or dual-sided
    • Oversized or credit card size
    • Monochrome or full color
  2. How long do you want the card to last?
    • 1 - 3 years
    • 3 + years
  3. How many cards will be issued in a year?
  4. Will you need to assign different levels of security clearance?
  5. Will you need to badge multiple locations?
  6. What type of card do you need?
    • Basic Photo ID
    • Bar code
    • Magnetic Stripe
    • Proximity
    • Smart Card
    • Other
  7. What security features do you want to add to the card to prevent forgery?
    • Holographic Overlay
    • Foil Printing
    • UV Print
    • Micro Print
    • Translucent Image
  8. Will you require a mobile system to track or verify identity?
  9. How many card types do you use / issue? Consider combining cards to reduce costs and time?
    • Photo ID
    • Payroll/Attendance
    • Parking
    • Access
    • Membership
    • Loyalty/Gift Cards
    • Info Cards
    • Meal / Cafeteria
    • Other ________________
  10. Will you issue temporary, contractor or visitor badges?
    • Number per month
  11. How many printers, software, cameras needed?
  12. Additional applications for consideration.
    • Mobile Tracking
    • Event / Attendee Tracking
    • ID Validation / Verification
    • Emergency Mustering
    • Perimeter Control
    • Mobile Credentialing
    • Authentication
    • Automated Visitor Management - Know who's in your building
    • Personnel / Student Activities
  13. How will you verify authenticity of the credential?


See Also:

Learning Center Idsystems Considerations


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